Account web


Enter Bills In QuickBooks Desktop

How to Enter Bills in QuickBooks Desktop

QuickBooks divides your accounts payable tasks into two separate processes: entering bills and paying them. It requires some more time upfront as you complete the initial step, but streamlines the 2nd so the actual bill-paying only takes a matter of seconds.

To get started, click Enter Bills on QuickBooks’ home page to start a window like this:

The toolbar for the Enter Bills window is certainly not pictured when you look at the image above,  you don’t require it yet. Rather, you start by clicking the down arrow in the field close to VENDOR and selecting the biller’s name from your own list (or clicking <Add New> for those who haven’t yet created an archive for that entity). The ADDRESS should fill out automatically, as should the date.

For More info Visit:

If you set up default payment TERMS in that vendor’s record, your preference should show in that field and also the BILL DUE date ought to be correct. Go into the AMOUNT DUE and complete some of the optional fields that the transaction requires (REF. NO., DISCOUNT DATE, and MEMO).

Since this is a software application bill, the Expenses tab must be highlighted, additionally the amount you entered above should come in it. Below that's the ACCOUNT field; open that list and choose the right one. Don’t worry about the CUSTOMER:JOB and BILLABLE fields. These is only going to be completed when you’re charging a client for a cost or item.

Warning: If you’re not really acquainted with the thought of assigning accounts to transactions, please schedule some time with us. This is a vital designation that affects so a number of other areas of QuickBooks.

Related Post:

Saving Your Work


The toolbar from the Enter Bills window
Once you save your bill, you’ll be able to get access to it when it’s time for you to apply payment. How are you going to remember when it’s due, though? QuickBooks can remind you – and on occasion even pay it automatically. So, before you leave the Enter Bills window, click Memorize into the toolbar pictured above.

The Memorize Transaction window will open with your vendor already entered in the Name field. You’ll have three options here:

Add to my Reminders list. QuickBooks can add this bill to its variety of Reminders. To ensure that you’ll see this each time you open the software and will make any changes necessary, open the Edit menu and then click Preferences | Reminders | My Preferences. Click within the box right in front of Show Reminders List when opening a business file. Then click the Company Preferences tab (if you’re the administrator) and locate the Bills to pay for row. Click the appropriate button to point whether you would like QuickBooks to Show Summary or Show List, and enter the wide range of days before due date.

Related Post:

Usually Do Not Remind Me. Exactly what it sounds like.
Automate Transaction Entry. You can easily only select this in the event that transaction is likely to be exactly the same every time (with the exception of the date). If the number of transactions will be limited, enter the Number Remaining. And tell QuickBooks just how many Days ahead of time To Enter.

In the event that you select the third option here, be very careful when you define the automation. You really need to really only do that if you’re an enhanced user. 

When you’re done, click OK to close the container, and save the balance.

Next month, we’ll talk in regards to the second step: the particular paying of bills. In the meantime, write to us if you'd like to schedule a session to debate any facet of your accounts payable – or anything else in QuickBooks. We’re here to help you — making QuickBooks easy!

Go Back


Blog Search


There are currently no blog comments.